Extended Learning Facilitator Job Description

 

Job Title: Extended Learning Facilitator

Reports To: Executive Director of Curriculum and Instruction

 

Contract Period: Full year/year round; 1.0 FTE*

 

Work Group: Confidential/Supervisory

 

Focus: Extended Learning (Before and After School, Summer School, Tutoring, etc.)

Central School District 13J

 

The Extended Learning Facilitator will manage the execution, compliance, and fiscal management of a comprehensive portfolio of out-of-school-time grants, including Summer Learning, High-Dosage Tutoring, and 21st Century Community Learning Centers (21st CCLC). This 3-year, grant-funded position drives student academic recovery and enrichment by supervising all program personnel, maintaining complex budgets, and managing the rigorous data collection required for federal and state compliance.

 

*This position is fully funded through specific federal and state grants and is subject to a strict 3-year term limit. Continued employment beyond this 3-year period is contingent upon the securement of additional funding.

Core Responsibilities

 

Grant & Fiscal Compliance

• Execute and maintain a collection of grants, ensuring all daily operations, activities, and expenditures comply with grant guidelines and funding requirements.
• Develop, monitor, and maintain the annual program budget, overseeing resource allocation, purchasing, and reporting.
• Collaborate on the preparation and submission of all mid-year, annual, and final programmatic and financial reports required by grantors and the district.

 

Program Leadership & Personnel Management

• Recruit, hire, train, and supervise all staff, instructors, tutors, vendors, and volunteers across extended learning and enrichment programs.
• Conduct regular observations and provide actionable evaluations to ensure high-quality instruction and engagement.
• Foster a collaborative environment among program staff, regular day teachers, school administration, and community partners.

 

Data Collection & Evaluation

• Design and implement data collection systems to track student participation, progress, and academic outcomes.
• Manage program records, prepare required periodic reports for grant stakeholders, and adjust strategies to maximize program effectiveness.
• Ensure all reporting metrics satisfy both internal district standards and external grant stipulations.

 

Program Coordination

• Collaborate with school leadership to align enrichment opportunities with regular-day curricula and school improvement goals.
• Manage transportation, food services, materials (ordering, distributing, collecting, maintaining), and other logistical components of extended learning programs.
• Communicate program offerings and student progress to parents, guardians, and the broader community.

Job Requirements & Qualifications

 

QUALIFICATIONS

The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the duties and responsibilities. 

 

Education:

• Degree: Bachelor’s degree from an accredited college or university required.
• Instructional Background: Prior professional teaching experience is required. A current or active Oregon teaching license is not required.

 

Experience:

• Program Coordination: Proven experience organizing and coordinating educational or youth-development programs on a large scale (e.g., school-wide, district-wide, or multi-site non-profit).
• Demonstrated experience with grant management, budget maintenance, or federal/state compliance monitoring.
• Strong familiarity with data entry, data tracking systems, and generating compliance reports.
• Experience working with students, families, and communities representing diverse cultural, linguistic, and learning backgrounds and needs.

 

Interpersonal Skills: 

•  Works well with others. Reflective. Focuses on solving conflict and maintaining confidentiality. 

 

Language Skills: 

• Ability to communicate fluently verbally and in writing in English. 
• Ability to effectively present information and respond to questions in one-on-one, small group situations to students and other school staff. 
• Ability to verbally respond to inquiries from students, teachers, and leaders.
• Ability to read and interpret documents.
• Ability to write routine reports and correspondence. 

 

Reasoning Ability: 

• Able to solve practical problems and deal with a variety of situations where only limited standardization exists.
•  Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

 

Other Skills and Abilities: 

• Able to appropriately communicate with students, teachers, parents and members of the community. 
• Ability to exercise good judgment, work in a dynamic environment, and appropriately react to a wide spectrum of behaviors of students. 

 

Certificates, Licenses, Registrations: Ability to obtain a valid CPR/First Aid card, bloodborne pathogen training, child abuse, sexual conduct and any other District required training. 

 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to walk; stand; sit; use hands for manipulation, handle or feel and reach with hands and arms. This job requires the employee to be able to use close vision, distance vision, ability to adjust focus, and peripheral vision. The employee is occasionally required to stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 100 pounds. The employee may occasionally climb stairs or ladders. 

 

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

The work environment includes multiple locations, including schools, district offices, and community settings. Noise levels vary by setting and activity, ranging from low during meetings and collaboration with staff or community partners to moderate or high during student-centered instructional, enrichment, and program activities. The employee is occasionally exposed to wet or humid conditions and outdoor weather conditions. Employee may be exposed to blood-borne pathogens.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify, or delete any aspect of thai job (or the position itself) at any time as it deems advisable.

 

ADA Statement:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

 

EEO Statement:

Central School District 13J provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, or genetics in accordance with applicable federal, state, and local laws.