Transportation Dispatch/ Administrative Assistant

8.0 Hours per day, year round position

Assignment, hours and time worked are subject to change based on program/staffing needs.

Tentative Start Date is December 1, 2018

Overview The purpose of the Transportation Dispatch is to establish bus routes and stops; resolving district transportation issues; arranging transportation for special events; and maintaining and operating a variety of computer software programs in support of the safe and efficent operation of the District's student transportation needs.

This job reports to the Transportation Supervisor

Essential Functions

• Advises drivers concerning issues they encounter on bus routes (e.g. accidents, road conditions, weather, student issues, etc.) for the purpose of ensuring student safety following established procedures, regulations, and laws .
• Communicates information and instructions to drivers and others (e.g. schedules, route changes, road conditions, accidents, emergencies, etc.) for the purpose of advising drivers on a variety of situations that may impact scheduled transportation services.
• Compiles a variety of data (e.g. incident reports, inspections, student count, passenger misconduct, mileage, etc.) for the purpose of developing formal reports; conveying information, and complying with mandated
• Coordinates scheduling of district vehicles (e.g. regular routes, field trips, athletic trips, athletic events, meetings, etc.) for the purpose of meeting overall transportation
• Develops schedules (e.g. routes, workload, special trips, driver training, etc.) for the purpose of determining driver and equipment
• Evaluates routes (e.g. bus stops, clock schedules, etc.) for the purpose of determining bus routes in conformance with school policies while complying with mandated
• Implements route additions and changes (e.g. finds new development and map information, etc.) for the purpose of keeping routes and data up-to-date.
• Informs school personnel, parents, etc. of practices and incidents (e.g. rules, regulations, laws,procedures, etc.) for the purpose of providing information for follow-up action and/or proper
• Inputs data into computerized transportation system (e.g. street names, speed limits, stops, hazards, walking boundaries, left and right turn directions, student data, new and changed school boundary information, ) for the purpose of creating route maps.
• Maintains data (e.g. training records, school and employee data, driver and bus mechanic schedules, etc.) for the purpose of ensuring accurate and complete information is
• Oversees transportation operations in the absense of Supervisor for the purpose of maintaining the Safe and Efficient functioning of the work unit.
• Participates in a variety of activities (e.g. meetings, training, etc.) for the purpose of conveying and/or gathering information required to perform
• Recommends policies, procedures and/or actions (e.g. boundary changes, personnel requirements, etc) for the purpose of providing direction and/or making decisions that enhance student transportation
• Resolves schedule problems (e.g. driver absences, out-of-service vehicles, etc.) for the purpose of ensuring all routes are covered.Responds to inquiries from students, parents, and staff (e.g. stop locations, schedule, state regulated policies, ) for the purpose of providing the necessary information regarding busing issues.
• Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications

1. Possession of a valid Oregon Comercial Drivers License class B or higher). Or able to obtain within 90 days.
2. Possesion of a valid Oregon School Bus Drivers Certificate.  Or able to obtain within 90 days.
3. Must be trained to recognize drug and alcohol impairment so reasonable suspicion testing can be performed by State certified laboratory.  Or have training completed with in 6 months.
4. Must have a high school or GED certificate.
5. Two years of Fleet supervision of truck or bus fleet recommended.
6. Ability to perform multiple, highly complex, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions.
7. Able to sucessfuly participate in DOT Alcohol and Drug Testing program.
8. Able to hold and maintain First Aid/CPR Card within the first 90 days. 

Additional Desired Skills

1. Ability to interpet, understand and adher to safety practices.
2. Administering first aid.
3. Operate equipment used in safe and efficent operation of Transportation Department.
4. Prepareg and maintain accurate records
5. Using pertinent software applications.
6. Perform basic math, including calculations using fractions, percents, and/or ratios
7. Read a variety of manuals, write documents following prescribed formats, and/or present information to others.
8. Analyze situations to define issues and draw conclusions.
9. Business telephone etiquette.
10. Understand provisions of the Oregon Motor Vehicle and State Department of Education laws.
11. Able to read and understand street and road maps.
12. Understand and able to communicate principles of safe driving, health standards and hazards; and safety practices and procedures.
13. Ability to schedule a significant number of activities, meetings, and/or events; routinely gather, collate, and/or classify data; and consider a wide variety of factors in the day to day performance of the job.
14. Flexibility to work independently and with others in a wide variety of circumstances.
15. Able to work with a significant diversity of individuals and/or groups.
16. Independent problem solving is required to analyze issues and create action plans.
17. Problem solving with data requires analysis based on organizational objectives; and problem solving with equipment is significant.
18. Maintain confidentiality.
19. Working with frequent interruptions.

Responsibility

Responsibilities include: working independently under broad organizational guidelines to achieve District and Department objectives; directing other persons within a small work unit; and operating within a defined budget. Utilization of resources from other work units may be required to perform the job's functions. There is a continual opportunity to impact the Organization’s services.

Working Environment

The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some climbing and balancing; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally the job requires 100% sitting, % walking, and % standing.  The  job is performed under minimal temperature variations and some hazardous conditions.