Purpose Statement:

The job of Bookkeeper is done for the purpose/s of providing an array of fiscal services for the associated student body, school buildings and site employees who provide instructional and support services for students; conveying and updating fiscal information; and ensuring that fiscal practices are followed and disbursement of funds are within proper and legal guidelines.

Essential Functions

• Collects funds from student events (e.g. ticket sales, yearbook purchases, athletic letter distribution, etc.) for the purpose of ensuring the accuracy and timely completion of transactions.
• Coordinates development of reports (e.g. fund raisers, account balances, budget, etc.) for the purpose of meeting deadlines and complying with mandated requirements.
• Implements reporting procedures and internal controls for the purpose of maintaining accurate records and complying with the Uniform System of Financial Record keeping, district policies and other regulatory requirement.
• Informs personnel and/or vendors regarding required documentation and/or procedures for the purpose of conveying information necessary to complete transactions.
• Maintains a variety of fiscal information, files and records (e.g. accounts payable, checking accounts, accounts receivable, student activities, fees, etc.) for the purpose of providing an up-to-date reference and audit trail for compliance.
• Monitors account balances and related financial activity for the purpose of ensuring that allocations are accurate, related revenues are generated, expenses are within budget limits and/or fiscal practices are followed.
• Organizes “by mail” registration for the purpose of supporting and organized registration process.
• Participates in student registration and withdrawal for the purpose of facilitating student fee issues.
• Prepares cash deposits from school activities for the purpose of making bank deposits.
• Prepares written materials (e.g. reports, memos, letters, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.
• s, etc.) for the purpose of updating information and/or authorizing final action in compliance with accounting requirements.
• Reconciles account balances for the purpose of maintaining accurate account balances and complying with related policies, practices and/or regulations.
• Researches discrepancies of financial information and/or documentation (e.g. purchase orders, invoices, etc.) for the purpose of ensuring accuracy and adhering to procedures prior to processing for action.
• Responds to inquires (e.g. administration, staff, students, business office, etc) for the purpose of providing information and/or direction.
• Transports money for the purpose of making bank deposits; having the proper funds available for cash boxes to make change.

 Other Functions

• Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications

EXPERIENCE:

4+ years in bookkeeping preferred including:
          Reconciliation of accounts
          Experience in setting up or maintaining software databases that reflect programs and activities correctly
          Experience generating and reconciling basic reports of financial activity
          Experience in program budget preparation, tracking and reporting
          Ability to learn and enforce rules regarding proper use of public funds, including procurement and disbursement

EDUCATION:

AA in accounting or finance or related field preferred
BA in any field accepted with bookkeeping experience
2 years directly-related experience (A/P A/R, Finance, Budget) can be substituted for a year of post-secondary education

SKILLS are required to perform single, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: operating standard office equipment; performing accounting procedures; performing standard bookkeeping; preparing and maintaining accurate records; adhering to safety practices; and using pertinent software applications.

KNOWLEDGE is required to perform algebra and/or geometry; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions.

Specific knowledge required to satisfactorily perform the functions of the job includes: accounting/bookkeeping principles; business telephone etiquette; computer and internet operations; concepts of grammar and punctuation; and federal, state and local policies, procedures and practices

ABILITY is required to schedule activities, meetings, and/or events; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize specific, job-related equipment. In working with others, problem solving is required to identify issues and create action plans. Problem solving with data requires independent

interpretation of guidelines; and problem solving with equipment is limited. Specific abilities required to satisfactorily perform the functions of the job include: adapting to changing work priorities; communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; setting priorities; working as part of a team; working effectively with students, staff and community; working with detailed information/data; and working with frequent interruptions.

Responsibilities include: working under limited supervision following standardized practices and/or methods; providing information and/or advising others; and monitoring budget expenditures. Utilization of resources from other work units s services.

The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. The job is performed under some hazardous conditions.